GSuite

How to manage SCC GSuite access for your team members

Introduction

SCC Shared Drive access is managed through google groups. Access is broken up into three groups below. Contributors can create and edit files. Content Managers can create, edit, and delete files.

Student Competition Center: Contributor Access

Use this list for your general membership

SCC Governing Board: Content Manager Access (& Receives Emails)

Use this list for your leadership

SCC Maintainers: Content Manager Access (& Receives No Emails)

Use this list for your senior members if you want to differentiate. (We don't send emails through google anyway. This group will probably be deprecated in the near future)

Instructions - Adding Members

If your team has its own GSuite subscription, ensure you provide an SCCGB officer with the emails of your google groups, and which access (listed above) you want those groups to be a part of.

If your team does not have its own GSuite subscription, groups have been provided for you.

Either way, you can use the instructions below to add team members to your groups.

  1. Log into Google with whichever account is manager for your google groups. If you are using SCC google groups and are unsure who is manager for your team, contact an SCCGB officer. It is highly recommended you use a central team email.

  2. Navigate to groups.google.com. If you are logged into the correct account, you should see 2-3 groups depending on if you use a maintainers list.

  3. For each group, click on the "Add Members" button. Add a comma-separated or line-separated list of emails you'd like to add. The recommended way to accomplish this is by copying a list of emails from excel and pasting them into the desired role.

    1. Your membership should all be under "Group Members". A central team email should be the group's owner or manager, and team leads can be added as managers for convenience.

    2. Note if you do not have a GSsuite, info@sccgt.org is an owner of your group. Do not remove this otherwise, the SCC can't help ensure your group gets transferred to new leadership each year.

  4. A welcome message is typically required. Add whatever you'd like here and choose subscription "None" if you don't want your membership to get emails (nothing important will be sent out via email).

  5. Ensure Directly add members is checked, and click Add members. You have successfully added your team members!

  6. To confirm success, click the name of your group, and click People. Under Members, you will see the list of all members.

Instructions - Managing Member Roles/Removing Members

  1. To change a member's role or remove them, navigate to groups.google.com.

  2. Click the name of your group, and click People. Under Members, you will see the list of all members.

  3. In the list of members, the third column from the left is Role. If you have manager or owner access, you can change a member's role to Member, Manager, or Owner.

  4. To Delete members, check the names of the members you would like to remove. On the top right corner of the list, the very left button is a minus sign inside a circle, or Remove Member. Click this button to remove these members.